Privacy

Updated 2026-11-10

VibeVox is a Windows dictation app built to keep your words on your machine. This page describes what the app does with data, in plain language.

Speech stays on your device

Speech recognition runs entirely on your computer, using local models. Your audio is never uploaded anywhere. When a recording ends, the audio is discarded — only the recognized text remains.

Microphone and camera

VibeVox opens the microphone to record what you dictate. In the optional hands-free mode it also listens for the moment you start speaking, and it opens the microphone briefly at startup and in Settings to check that it works. Everything it hears is processed on your computer and, as described above, is never saved or sent anywhere. The camera is used only if you turn on one of the optional camera features, such as hands-free mode: its frames are analyzed on your computer to tell when you are speaking, nothing is saved, and nothing leaves your device.

When text leaves your device

Only if you turn on AI translate / rewrite. Then the recognized text — in Rewrite mode, the text you selected — is sent to an AI provider. With your own API key it goes straight to the provider you configured, under that provider's terms. Without a key it is relayed through our server in the EU (Ireland) to a third-party AI provider — Microsoft (Azure OpenAI Service) or, if it is unavailable, Mistral AI — which processes it in the EU and returns the result; we do not store the text, and the provider may keep it for a short time under its own terms. With AI features off, nothing leaves your device.

The clipboard

To paste a dictation into the window you are working in, VibeVox puts the text on the Windows clipboard and marks it so that Windows leaves it out of clipboard history (Win+V) and does not sync it to your other devices through cloud clipboard. Text that VibeVox leaves on the clipboard for you to paste yourself — for example when a dictation could not be pasted — is an ordinary copy, and Windows treats it like any other.

Identifiers

The built-in AI service uses a one-way salted hash of a Windows machine identifier. It keeps usage fair between users, and it is also what ties a licence to the computers it has been activated on. It cannot be reversed into your identity, and it is not used to track you or to build a profile of you. To keep usage fair, our server counts how much of the AI service each licence — or, without a licence, each computer — uses in a calendar month: how many words were sent, how many requests were made and what they cost. These counts are stored by our database provider Supabase in the EU (Ireland) and never contain the text itself. The update check requests a static version file and sends no identifier at all. We keep these counts and the hash until you ask us to delete them (see “Your data and your rights” below); nothing deletes them automatically.

Trial and licence checks

VibeVox contacts our server when it starts and occasionally while it runs. It sends the hashed machine identifier described above and the app's version, so the server knows when this computer's 14-day trial began and whether a licence key is active on it. To protect the free trial from abuse, the server may also keep, for a short time, a hashed form of the network address a request came from; the address itself is never stored. When you activate a licence key, the server records the computers the key is used on and keeps the licence together with what the reseller passed on at purchase: the transaction reference, your e-mail address and the checkout language. These records live in our database at Supabase in the EU (Ireland) and at our hosting provider Netlify, and we keep them until you ask us to delete them (see “Your data and your rights” below).

Model downloads

Speech and vision models are data files, not programs. Depending on how you installed VibeVox, the default speech model either comes inside the package or is downloaded on first run from our own download site. Optional models — the Norwegian speech model, the face model for the camera features, the noise-suppression model — are downloaded only when you choose them, over HTTPS from the site that hosts them: our download site, huggingface.co, storage.googleapis.com or github.com. These are ordinary file downloads: no account and no identifier of yours is sent, although, as with any website, the host sees your IP address.

Dictation history

History is off by default. If you enable it, transcripts are stored in plain text on your own computer (in your user profile folder), with a retention period you control, and never leave your device. You can view, delete, or clear them at any time in the app.

Logs and diagnostics

The app writes technical log files that never contain dictated text — only timings, counts, and error information. The “Save diagnostics file” button in Settings packages exactly those logs plus basic environment facts (app version, Windows version, interface language). It never includes your history, your configuration, or any machine identifier. Nothing is sent automatically; you choose whether to share the file.

The Microsoft Store copy

If you installed VibeVox from the Microsoft Store, the Store installs and updates it under Microsoft's own privacy statement, and the app does not check for updates itself. From the Store we receive only what Microsoft reports to every publisher: aggregated statistics such as install counts, and crash reports that Windows sends according to your Windows diagnostic-data settings. The app keeps its settings, history and logs in your user profile. If VibeVox from vibevox.io was used on this computer before, they stay in that copy's folder, %LOCALAPPDATA%\VibeVox, after you uninstall the Store copy; you can delete it yourself. Everything else on this page applies to the Store copy exactly as to a copy installed from vibevox.io.

Support

If you contact us through the support form, we use your email address only to reply to you. Any file you attach is stored together with your message by our forms provider (Netlify) and is used only to answer you; we delete messages and their attachments once the matter is settled. A diagnostics file from the app contains only technical logs and environment facts — never your dictated text.

Chat assistant

The chat button on this site opens an AI assistant that answers questions about VibeVox. Nothing is sent until you open it. The messages you type are sent to ElevenLabs, which runs the assistant and its AI model, to produce the answers; the conversation is kept for 30 days so we can improve the answers, then deleted. Please don’t share personal or payment details in the chat.

The launch notification list

If you asked to be told when Pro launched, we keep the email address you gave us, the interface language you were using and which plan you asked about. We use it for that one message and nothing else. We do not sell it and we do not pass it on. You can ask us to delete it at any time through the support form. The form is hosted by Netlify, which stores the submission on our behalf.

Buying

Payments are handled by Paddle, which acts as the seller on the transaction and as an independent controller of the data it collects, under its own privacy policy. Your card details go to Paddle and never to us — we neither see nor store them. From Paddle we receive what we need in order to issue and check your licence: the order and what was bought. Paddle also passes us the email address you used at checkout, and we use it to send your licence key and to answer you about your order. At checkout there is also a tick box asking whether we may email you about product updates. It is off unless you tick it, it is not needed in order to buy anything, and every such email carries an unsubscribe link.

Cookies

This site sets no cookies and runs no analytics that could identify you. If you pick a language in the menu, that choice is kept in your browser's local storage, on your own device, and is sent nowhere; nothing is stored until you choose. While you buy, the plan you picked is kept in the browser tab until the thank-you page. The checkout itself opens in a window served by Paddle, which uses its own cookies there under its own privacy policy. The page-speed measurements our hosting provider collects are aggregated and use no cookies.

Your data and your rights

The data described on this page is controlled by ALEXEEV DIGITAL LAB, a Norwegian sole proprietorship (enkeltpersonforetak), organisation number 927 707 063, Norway. You can ask us what we hold about you, ask for it to be corrected, or ask for it to be deleted — write through the support form and we will answer. If you believe we have handled your data wrongly, you can complain to the Norwegian Data Protection Authority (Datatilsynet), or to the supervisory authority of the EEA country where you live.

Software status

VibeVox is actively developed, and new versions arrive often. The free part and the trial are provided as-is; your rights as a buyer of Pro are set out in the Terms and the Refund policy and are not limited by this page. Things can still break; the support form is the fastest way to tell us when they do.